Checklist Steps

• Please make a list of locations where my files are stored.

  • Google Drive

  • Google shared drive

  • Geneseo issued computer

  • My personal computer device

  • Teams / SharePoint / OneDrive

  • In someone else’s Google Drive

  • Brightspace

• Note which folders contain individual professional, departmental, and shared project files.

  • Create folders called individual, department, and project_name at each original location to assist with organization.

• Move individual files to OneDrive.

  • These files are typically found on your computer or in Google.

  • Windows users: The Desktop and Documents folders on your computer are automatically synced to OneDrive.

  • Mac Users: Some Mac users have iCloud syncing turned on. It must be turned off so that the following folders on your computer are automatically synced to OneDrive – documents, desktop

• Move departmental files to SharePoint.

  • These files are typically found in your Google Drive or a Google Shared Drive. 

  • Ask CIT for assistance as needed!

• Determine where project and other collaborative files will be stored.

  • Collaborative folders can be stored in Google Shared Drives or SharePoint. Both locations permit sharing with external (non-Geneseo) email accounts.

  • Ask CIT for assistance as needed!

• For files that cannot be stored in a shared location, please work with CIT to appropriately store them on your computer.

• Delete the files from the old location (the last part of your “move”).

• Personal files must not be stored in any of these locations!

Department Managers

• Please confirm the files have been moved to the correct digital storage solution.

• All the moved files have been deleted from their original location.

• Submit a request to deactivate the Google Drives.

• Send a communication to your department to inform them that the locations for file storage have been changed.