Hybrid Classroom Self Help Guide for Instructors

Connecting Your Laptop

• Hybrid Classroom systems connect via HDMI/VGA and USB.

• Adapters: Bring any necessary adapters if your laptop does not have full-size HDMI/VGA or USB ports.

Audio Setup

• Ceiling microphones capture in-person participants.

• Lapel microphone captures the presenter’s voice.

• Goal: Ensure all participants (in-person and remote) can hear clearly.

Video Setup

• Auto-tracking camera: OBSBOT Tiny (USB-connected)

  • Tracks presenter movement throughout the space.

• Document camera: Elmo MX-P2 (USB + HDMI/VGA)

  • Displays documents or physical content to both in-person and remote participants.

• Meeting Owl/Kandao Meeting Camera: Not installed in the Hybrid Classroom but available for loan from the Help Desk.

  • These conference cameras “aim” at whoever is speaking in the room and also provide a panoramic view of the room.

  • Instructions can be found here.

Presentation Tips

• The system cannot do everything automatically. Adjust your style if needed for optimal audio/video experience.

• Screen sharing: Use Zoom/Teams to share content so both in-person and remote participants can see it.

• Single-display rooms:

  • Display remote participants during discussions instead of content.

  • Allows in-person participants to see remote classmates easily.

Steps

1. Turn on the system via the Extron Touch control panel. (South 338 shown, other rooms similar) 

   South Hall Start Screen
    

2. Connect the HDMI (preferred on left) or the VGA/External Audio connections to present video to the system. Adapters may be needed for laptops without full size versions of these ports. 
      

3. Connect the USB cable labeled "USB AUDIO/VIDEO" to your laptop.
   

   
   If using your laptop, an adapter may be needed for machines without full size USB ports. The "USB AUDIO/VIDEO" cable connects the audio from the ceiling microphones and lapel microphone, the OBSBOT Tiny Camera, and the Elmo MX-P2 Document Camera. 
   
   If using the Dedicated PC in the classroom, the USB connections will be automatically switched from the "USB AUDIO/VIDEO" cable to the Dedicated PC when the PC is selected as an input. There is no need to plug the "USB AUDIO/VIDEO" cable into the Dedicated PC. 
    

4. Set your Audio and Video Settings in your video conferencing software. (Zoom and Microsoft Teams shown, others similar)                                                                                                                                           

   Zoom Microphone and Speaker settings

   Zoom Camera Settings

   Zoom Audio Settings

   Teams Device Settings Button Location

   Teams Speaker Setting

   Teams Microphone Setting

   Noise/Camera Setting

   Note: Noise suppression should be turned off in Zoom and Teams as the Hybrid Classroom System has noise suppression built in. 

5. The OBSBOT Tiny Camera has auto tracking features that can be controlled with hand gestures or with an app. Note: In order to successfully utilize the hand gestures to control the camera, manually aim the camera so that you are standing with a plain background behind you before attempting to perform the gesture.                                                                                                                                                                                                                                                                                                                                                                                               

   OBSBOT Tiny Auto Tracking camera

6. These spaces also have a Elmo MX-P2 Document Camera that can feed its video signal into the projection system and also into the presenters laptop via the "USB AUDIO/VIDEO" cable. If you would like to share the video feed from the Elmo document camera into video conferencing software such as Zoom, select "MX-P2" as the camera. See image in Step 4.                                                                                                                                                                                                                                  

   Elmo MX-P2 Document Camera

7. There is a lapel mic that provides vocal support to the space itself and also feeds audio to remote participants via the "USB AUDIO/VIDEO" cable. This microphone, combined with the ceiling microphones provide more robust audio support for the remote participants. 

   wireless lapel microphone/ transmitter

   NADY ​​​​​Shure ceiling mic

   If the audio levels are not adequate for the space or for the remote participants, they can be adjusted via the "MIC CONTROLS" menu on the Extron touch controller in Welles 121, 123, South 338, and 340.                                                               

In Welles 24 and 26, audio levels can be adjusted via the "MIC CONTROLS" menu on the Extron touch controller. 

Still Need Help?

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