Explore the various ways to send emails to a large audience while personalizing messages to suit each recipient.
Notice regarding YAMM: The previously grandfathered pricing plan for YAMM has been discontinued. Under the current structure, the default free plan allows a maximum of 20 emails per day for each account.
Before You Start
- Check our Mailing List General Information to determine if a mailing list fits your message.
- Review Gmail's Sending Limits to see if your message can be sent via Gmail.
Mail Merge Product Comparison Chart
Gmail Mail Merge
Daily Email Limit:
Up to 1,500 recipients
Personalization:
Yes
Email Tracking:
No
Quota Reset:
24 hours after last campaign
Pricing:
Included with Google Workspace
Highlights: No email tracking
Mailmeteor
Daily Email Limit:
Up to 500 recipients
Personalization:
Yes
Email Tracking:
Yes (opens, clicks, etc.)
Quota Reset:
24 hours after last campaign
Pricing:
Included with SUNY Agreement
Highlights: Good for tracking and personalization
YAMM
Daily Email Limit:
20 recipients per day
Personalization:
Yes
Email Tracking:
Yes
Quota Reset:
Daily
Pricing:
Free (20/day)
Highlights: Grandfathered plans discontinued
Sending a Single Message to Multiple Recipients
Gmail
Gmail's sending limits are generous enough to accommodate most needs. Geneseo Gmail accounts can send a message to up to 2,000 Geneseo.edu recipients.
Be very sure you are using the BCC field. BCC stands for Blind Carbon Copy and ensures that recipients cannot see other recipients. If you add recipients to the To or CC fields, any recipient who performs reply-all will send their message to all recipients of your message.
Google Groups
Google Groups is a popular solution for repeated communication with a large recipient list.
Sending Customized Messages
Gmail
Gmail's mail merge feature lets you send personalized emails to up to 1,500 recipients each day. This option does not have tracking.
Mailmeteor
Mailmeteor is used to send and track personalized emails. Mailmeteor enables you to send up to 500 emails from each email account. Your email quota resets 24 hours after your most recent campaign.
YAMM
The previously grandfathered pricing plan has been discontinued. Under the current structure, the default free plan allows a maximum of 20 daily emails for each account.