Google Takeout - Exporting Google Data

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Learn how to easily export and download your Google account data using Google Takeout. This tool allows you to save copies of your Drive files, emails, and other personal data directly to your computer or back them up to another cloud storage provider.

Mail

  • Log into your SUNY Geneseo Google Account

  • Go to Google Takeout.

  • Select Deselect all to uncheck all services.iamge of google takeout window

  • Scroll down and check Mail/Calendar/or any Google Product listed. image of google takeout screen to select data to include with mail checked

  • Scroll down to the bottom and click the Next step button.

  • Choose the file type, frequency & Destination

    • Select the file type from the drop-down arrowimagfe of destination window with send download link via email highlighted

    • File Type: .zip                                                          image of file type and size pop up window with file type .zip selected

    • File size: you can choose from 1 GB, 2 GB, 4 GB, 10 GB or 50 GB.

      • Exports larger than the size you choose will be split into multiple files.  image of file size popup with 2 GB selected

  • Click Create export to start the process.

    • This will create a backup of all your emails. Accounts with many emails will take a long time - even days.

  • The export process will show that it is creating a file and will email you when the export is completed. image of google takeout window with export progress highlighted

  • The file that is saved can be imported into an email client like Thunderbird or Mac Mail

  • If you have chosen to receive a download link via email, open the email with the subject "Your Google data is ready to download" and click Download your files. 

    Screenshot of the email informing you that the export process has finished for the Google Takeout process.

    1. A browser will open to a Google sign-in page. Click Continue and sign in with your SUNY Geneseo email and password. 

    2. The .zip file will automatically download after you sign in. Click on the download in the lower-left corner of your screen and save the file to your desired location. 

 

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Details

Details

Article ID: 1643
Created
Wed 6/3/26 2:46 PM
Modified
Thu 6/25/26 11:30 AM