Co-Organizer Teams Meeting

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A guide for if you are scheduling a Microsoft Teams meeting on behalf of someone else and would like them to be a Co-Organizer and Breakout Room Manager. 

Steps

  1. Open Teams and Click on the Calendar Icon on the left and then click the time and date location in the calendar where you would like to schedule a meeting.  

    image of teams calendar with the icon highlighted and time highlighted

  2. Type in the person who you would like to be a Co-Organizer of this meeting and hit Save. 

    image of the people field with co-organizer@geneseo.edu circled in red with a red 1

  3. Click on the meeting that you just created then click Edit                                                                                                                        image of popup with the edit button circlede in red

  4. Click Meeting Options and a web page will open up in your browser. 

    screen with the button meeting options highlighted in red

  5. Choose the Co-Organizer from the drop-down menu and then click Save.

    image of the Co-Organizer from the drop-down menu circled in red with a red 1

  6. Go back to the meeting that you were editing and click on the Breakout Rooms option.                                                                                      image of the breakout rooms button circled in red

  7. Click on the settings Gear button and choose your Co-Organizer from the dropdown list to give them the permission to manage Breakout Rooms. Close the settings window. 

           image of gear icon circled in red with a red arrow pointint to it

          breakout rooms settings window with the co organizer person circled in red and the assign presenters to manage room toggle turned on

  1. Click on Details at the top and then click Copy Link.                                                                                                                                                 image of the click details button circled in red with a red one and the copy link button circled in red with a 2

  2. Open Google Calendar and Schedule a meeting on behalf of the Co-Organizer for the same time as the meeting created above. 

    A Google Calendar event creation window titled "Teams Meeting with Co-Organizer." The image features two red outlines and numbers: a red "1" highlights a time block on the calendar grid, and a red "2" highlights the calendar owner dropdown field, currently showing "Brian Bucar".           An open Google Calendar event creation window titled "Teams Meeting with Co-Organizer." A dropdown menu is active, with a red outline highlighting the selection "Co-Organizer" next to a red number 3.

  3. Click More Options and paste the link to the Teams Meeting into the Meeting Notes section of the Google Calendar event.                             A Google Calendar event creation window titled "Teams Meeting with Co-Organizer." A red outline and the number 1 highlight the "More options" button at the bottom of the pop-up.        The expanded full-screen view of the Google Calendar event details page. A red outline and the number 2 highlight the event description box containing the text "Paste link to Teams Meeting in here." Another red outline and the number 3 highlight the blue "Save" button in the upper right corner.

  4. Invite any additional guests that you would like to invite to the meeting and send the invitation. 

 

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Details

Details

Article ID: 1608
Created
Wed 6/3/26 2:46 PM
Modified
Fri 7/10/26 2:39 PM